Skip to Main Content
1. Overview
- The team leaders should complete various activities to help the team get and stay organized
- The team leader sets the direction for the team by ensuring that the vision and goals are shared by team members
- The team leader encourages team cohesiveness by focusing on various team building tools and activities
- The team leader support team in completing tasks by focusing on strategies and action plans to meet specific objectives
- The team leader should take specific steps to keep the team focused on the task
- The team leader should provide support to the team by making logistical arrangements
- The team leader ensures that everyone is up-to-date about the teams issues and accomplishments
2. Get Organized By. . .
- Defining the team goal(s) as specifically as possible
- Make sure that everyone understands what needs to be done
- Listing tasks and sub-tasks to be completed
- Break tasks into sub-components and include process tasks (i.e., ways of getting things done)
- Assigning responsibility for all tasks
- Assign tasks to every team member and ensure that they are satisfied with the assignment
- Developing and posting the timeline and checklist for task completion
- Build cushion into deadlines , make sure the entire team understands them, make final versions available to all team members, and track them in meetings
- Setting up a central repository for electronic files
- Make use of technology to create a common area the entire team can access; keep backup copies
- Sending meeting notes and maintaining a communications archive
- Ensure that all team members have the same understanding of what took place in the meeting; store information in case questions arise later
- Sending reminders of deadlines and informing about completed tasks
- Send reminders and encourage team members to keep each others informed
3. Set Direction By. . .
- Creating a shared vision
- What do we want the team experience to be?
- What are we trying to accomplish?
- Identifying shared values
- What do we consider important?
- What drives us?
- How do we go about accomplishing our work?
- Setting clear goals
- What do we want to accomplish?
- How will we measure attainment?
- How will we ensure goals are achievable?
- In what timeframe will be accomplish the goal?
4. Ensure Cohesiveness By. . .
- Emphasizing common interests and values
- Underscore mutual interests/shared objectives and explain why cooperation is necessary to attaining them
- Using ceremonies and rituals
- Use initiation rituals for entering members; “retirement” rituals for departing members; and ceremonies to celebrate special achievements
- Using symbols to develop identification with the team
- Use team name, slogan, or other identifiers to create team identity
- Encouraging and facilitating social interaction
- Hold periodic activities to facilitate social interaction
- Sharing team activities and achievements
- Keep members informed about plans, activities, and achievements
- Explain how their work contributes to overall success of the mission
- Conducting process analysis sessions
- Have frank discussions about interpersonal relationships and group processes
- Increasing incentives for mutual cooperation
- Use spontaneous/informal rewards to emphasize the importance of service to the team
5. Get Things Done By. . .
- Specifying objectives
- Which components of the goal will we focus on?
- How will we measure them?
- Agreeing upon benchmarks/milestones
- What performance targets will we set?
- Uncovering issues
- What are the barriers that interfere with the accomplishment of our goals?
- Developing alternatives
- What can we do to resolve the issues?
- What else can we do?
- Selecting strategies or action steps
- What will we do about it?
6. Focus The Team On The Task By. . .
- Brief the team on information and tools necessary to complete the task
- Determine task assignments
- Serve as the meeting chair
- Initiate parallel sub-teams to resolve issues/perform tasks
- Ensure satisfactory preparation of deliverables
- Keep the team on track
- Notice and deal with process issues
7. Coordinate Team Logistics By. . .
- Establishing meeting time, place, and agendas
- Obtaining necessary resources to support team requirements
- Coordinating reviews, presentation, and release of the final output
- Coordinating external meetings (if appropriate)
8. Communicate Team Information By. . .
- Providing regular status reports of team activities related to the plan and schedule
- Keeping everyone informed about task, accomplishments, issues, and status
- Escalating issues which cannot be resolved by the team
