Plan and budget for the management and sharing of data
Submit a DMS plan for review when applying for funding
Comply with the approved DMS plan
See NIH resources on Resources Covered by the 2023 Data Management & Sharing Policy which includes activity codes subject to the DMS policy. Also utilize the NIH "Which Policies Apply to My Research" decision tool for guidance.
NIH is working to support the public availability of federally funded research. The goal of this policy is to emphasize good data stewardship with the intent of advancing reproducible research and promoting public trust in investments in scientific research.
Scientific Data is “data commonly accepted in the scientific community as of sufficient quality to validate and replicate research findings, regardless of whether the data are used to support scholarly publications.”
Not Included: “Scientific data does not include laboratory notebooks, preliminary analyses, completed case report forms, drafts of scientific papers, plans for future research, peer reviews, communications with colleagues, or physical objects such as laboratory specimens.”
The NIH DMSP policy encourages researchers to maximize sharing, but recognizes that there are likely to be legal, ethical, and technical exceptions. Any exceptions must be discussed in a researcher's NIH Data Management and Sharing Plan, and sharing plans must be communicated in informed consent documents. It is important to note that all data must be managed even if not all data can be shared.
Data Type: Identifies scientific data to be managed, preserved and shared. Includes a general summary of types/estimated amounts of scientific data to be generated and/or used in research.
Related Tools, Software, or Code: Identifies if specialized tools are needed to access or manipulate the shared scientific data and outlines access processes.
Standards: Identifies what if any standards will be applied to the scientific data and associated metadata.
Data Preservation, Access, and Associated Timelines
Identifies the repository(ies) where scientific data and metadata will be archived. The NIH page on Selecting a Data Repository provides recommendations.
Create a unique identifier for the dataset or datasets (often assigned by a repository automatically via a DOI).
Create a timeline for data availability. Data must be shared no later than the publication of finding or by the end of the award for data that is unpublished.
Access, Distribution, or Reuse Considerations: Identifies factors affecting the subsequent access, distribution, or reuse of scientific data
Oversight of Data Management and Sharing: Identifies how compliance with the DMSP will be monitored and managed
This video provides a brief overview of the NIH Data Management and Sharing Policy.
Himmelfarb Health Sciences Library