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iPads for Medical Students: iPad Set-Up

Welcome

These instructions are designed to assist 1st year medical students with setting up their iPads.

Instructions

Once you receive your iPad, you will need to complete these set-up steps.  

After receiving your iPad:

  1. Name your iPad
  2. Global Protect
  3. Google Drive
  4. box
  5. Poll Everywhere
  6. Wēpa
  7. OneNote
  8. DynaMed & epocrates+
  9. Lexidrug

Save for a few days...

  1. Google Calendar
  2. ExamSoft

Contacts

Need help?

If you have any difficulty in completing the iPad set up tasks, please contact:
 
GW IT Help Desk
  • (202) 994-GWIT (4948) OR casshelp@gwu.edu
  • Mon-Fri: 8:00am - 5:00pm
  • Location: Himmelfarb Library 3rd Floor
Himmelfarb Library Reference

If you have additional questions, please contact:

More apps?

Himmelfarb Library's App Shelf provides information on the library's app collection including instructions for connecting these apps to the Library's institutional subscription in order to access premium app content.

The App Shelf provides information on additional Information Apps for specialty content (Visible Body Human Anatomy Atlas, Board Vitals, etc.) as well as additional apps including the New York Times and Wall Street Journal.

1. Name your iPad

iPad Settings Icon

Your iPad came with a generic name, but you will want to personalize the name.  

  1. On your iPad, access Settings then select General.
  2. Select About and then select Name.
  3. Provide your name.

2. Global Protect

About this app: The Global Protect VPN client allows secure remote access to GW systems including Himmelfarb Library resources.   This app will allow you to access Himmelfarb Library resources and other resources from off-campus locations as though you were on the GW campus. 

When you'll use it: Global Protect VPN can be used to connect to Himmelfarb Library's online collections from off-campus locations; you don't need to use Global Protect VPN when you are on-campus..

To do:

  1. Open the Global Protect app on your iPad.

  2. For portal address, use gwvpn.gwu.edu then click Connect.

  3. Login to VPN using GW Single Sign-On

  4. Check your Two-Step Authentication (i.e. text, Authenticator app, etc.) to authorize your VPN login.

  5. You can now access Himmelfarb Library's databases, e-texts, and e-journals without any additional logins.

 

3. Google Drive

Google Drive IconAbout this app: Google Drive provides you access to the document storage portion of your GWmail account.

When you will use it: secure storage for documents; can be used to back-up documents from selected apps on your iPad .

To do:

  1. Access settings then select Add Account.
  2. Use your UserID@gwmail.gwu.edu as the username and tap Sign in; you don't need to enter the password on this screen.
  3. On the GW login screen, enter both your UserID and Password then click Sign-on.

4. Box

Box IconAbout this app: box is a cloud-based storage and collaboration service which is been licensed by GW for your use. 

When you will use it: to security store documents and back-up files. 

To do:

  1. Access  to login to https://gwu.box.com then select Continue to create a GW Box account.
  2. Login with UserID@gwmail.gwu.edu and the password.
  3. Access the box app on your iPad, then login with UserID@gwmail.gwu.edu and the password.

5. Wēpa (Printing)

undefinedAbout this app: Wēpa (We Print Anywhere) is the printing system at GW.  Wēpa is a cloud-based printing system which allows you to submit a print job from any location on campus, including from your iPad, and pick up the print job at any location.  Print kiosks are available at Himmelfarb Library (1st and 3rd floors) as well as at other campus locations.  Wēpa provides black and white as well as color printing. The charge for black and white printing is $0.09 per sheet, or $0.10 per sheet ($0.05/side) if printing double-sided. The charge for color printing is $0.70 per sheet ($0.35/side if printing double-sided.) You may pay with your GWorld Card, credit card (a $0.40 transaction fee is applied), or funds deposited into your Wēpa account.

When you will use it: if you want to print any course materials or other documents while you are at GW.

To do:

  1. Open the Wēpa app and swipe left through the tutorial.
  2. Select Choose your School, then choose The George Washington University.  Tip: type George.
  3. Login with your UserID@gwmail.gwu.edu and password.
  4. To test, open Google Drive app then open any document. 
    • Click on the three dots in the upper right corner of the screen then select Share & Export.
    • Select Send a Copy then choose Wēpa Print and follow the prompts.

 

6. Panopto

Panopto IconAbout this app: Panopto is an app which permits access to videos of lectures from you iPad.  Panopto is intended as a study tool, not a substitute for class attendance.  Please note that recordings include only voice/screen – not laser pointer, whiteboard, or panels.  While most sessions are recorded, some instructors or guest speakers may not permit recording; in addition, technology sometimes fails and so sessions may be missed.

When you'll use it:  to view the recording of a class either because you missed it or for review purposes.

 

To do:

  1. Access the Panopto app
  2. Provide your GW email address.
  3. Login to Blackboard with your GW UserID and password.  

 

Old instructions

  1. Set up the address: smhsgwu.hosted.panopto.com
  2. Next to Account choose Blackboard
  3. Login with your GW UserID and password.
  4. To test access: search for Zika then play video.

7. OneNote

About this app: OneNote is note-taking program for free-form information gathering and multi-user collaboration. It gathers users' notes, drawings, screen clippings, and audio commentaries. Notes can be shared with other OneNote users.

When you will use it: to take notes in class including adding notes to instructor presentations. 

To do:  

  1. Access OneNote then click on tool wheel, then select Login. 
  2. To login, enter your UserID@gwmail.gwu.edu along with the associated password.

8. DynaMed & Epocrates

DynaMed App IconAbout this app: DynaMed is a point-of-care information resource which includes drug and disease information. DynaMed contains more topics than epocrates+ and also provides more detail on clinical interventions and the quality of evidence for that information.  DynaMed is provided to you courtesy of Himmelfarb Library.

When you will use it: to find evidence-based information on specific conditions including diagnostic approaches

Epocrates Plus App IconAbout this app: epocrates+ is a point-of-care information resource which includes drug and disease information.  epocrates+  is the app version of Epocrates Essentials and is provided to you courtesy of Himmelfarb Library.

When you will use it: to find evidence-based information on specific conditions including diagnostic approaches.

 

Online Access: DynaMed and epocrates+ are both available as mobile-optimized web resources.  Both are available from Himmelfarb Library's homepage, and have also been added to your iPad as homescreen icons.  You have full access to both resources via web access, and have the option to also add these as apps.  The app version is useful in the clinical setting and other settings where you may not have a consistent or strong Wifi access.

App Access (OPTIONAL)

  • DynaMed's app requires authentication every twelve months to keep it activated.  
  1. Access DynaMed then click on Sign in followed by Register now and create a personal DynaMed account.
  2. Open the DynaMed app then select Sign in and provide your personal DynaMed username and password. 
  • epocrates+'s app requires authentication every twelve months to keep it activated.
  1. Epocrates will ask for your Medical Education Number to unlock free access to epocrates+. To obtain your ME number, please contact AMPAC (ampaconline@ama-assn.org or 202-789-7466) and provide your name, date of birth, and city (i.e. Washington, DC).
  2. Create an Epocrates profile and identify yourself as a medical student..
  3. Login to your Epocrates app, then tap " See all" to open the Quick Reference area and tap on "Diseases".
  4. The " Activate your free medical student subscription to epocrates+" screen should display; click the button to activate epocrates+ then provide your personal ME number.

9. Lexidrug

About this app: Lexidrug is a comprehensive clinical drug information app including Lexi-Drugs and Lexi-Interact. Lexidrug is provided to you courtesy of Himmelfarb Library.

When you will use it: to look up specific drugs; to identify possible drug interactions; to identify visually identify drugs.

Online Access:  Lexidrug is available as a web resource and will display well on your iPad.  It can be accessed directly from from Himmelfarb Library's homepage.  The app version is useful in the clinical setting and other settings where you may not have a consistent or strong Wifi access; Lexidrug's app is also useful if you wish to install it on your phone as the Lexidrug website is not mobile-optimized.

App Access (OPTIONAL):  Lexidrug's app requires annual authentication to keep it activated.

  • Note: the below instructions will allow you to activate Lexidrug at no charge via Himmelfarb Library's subscription.  Do not activate a Lexidrug trial which will incur a $29.99/month charge to your iTunes account.
  1. Access Lexidrug and click on the blue button labeled Mobile Access Codes.
  2. Select the iPhone/iPod Touch/iPad platform and that you are a new customer; copy the authorization code displayed in red. You can copy directly from your iPad by holding your finger on the code and selecting copy from the pop-up menu.
  3. Create a personal Lexidrug account then login to your Lexidrug account.  
  4. Under Add a Subscription by Code, paste or type the Lexidrug authorization code.  To paste, hold your finger in the desired location and choose Paste from the pop-up menu.
  5. On your iPad, open Lexidrug and login with your Lexidrug login/password; Lexidrug content will automatically load to your iPad.  

Later...

Please note: to complete the two final steps of your iPad set-up, you will need information which will be distributed later.  Once you have that information, please return to complete these final steps.

1. Google Calendar

Google Calendar IconAbout this app:  class schedules and locations.  

When you'll use it: daily in order to know when and where your classes will occur.

To do:

  1. On Friday August 5 at 2 p.m., you will gain access your courses via Blackboard; login to Blackboard using your UserID and password, access the Foundations course, then click on Calendar from the left hand menu.
  2. Using a laptop/desktop computer, login to your GW email account then open the Calendar area.
  3. Click the + sign next to 'Other Calendar' and then select 'From URL' and copy/paste each curricular calendar.
  4. On your iPad, open the Calendars app and ensure that you have access to each of the curricular calendars.   You should have these calendars available:
  • MS I (Class of 2026) Students
  • LC calendar

2. Examplify

Examplify AppAbout this app:  secure, offline testing application for iPad.

When you'll use it: to take exams.

To do:

  1. Download Examplify app. 
  2. Watch your email account for an email from Kathleen Kline/Office of Medical Education with your Examplify account information; the email will arrive during your first week of class.
  3. Sign in to Examplify app and download exam.
  4. Complete the Introduction to Examplify quiz. This ungraded quiz will not take more than 10 minutes to complete and is used to verify that you have correctly downloaded and installed the software and to familiarize you with the Examplify platform.
  5. Upload your answers to the quiz.