Does my journal do this for me?
There are more than 2,000 journals, designated as "Method A" journals by the NIH, that will submit the final published version of an article on behalf of authors through the NIHMS. You will still need to review and approve the text before it can be deposited into the PubMed Central archive, and the NIHMS will contact you by email to do so.
For journals not on the Method A list, check the alternative deposit method publisher list:
- "Method B" journal publishers will deposit the final version into PubMed Central for a fee. Authors will need to review and approve the article in NIHMS, and NIHMS will contact authors by email to do so.
- "Method D" publishers will deposit the text of the peer-reviewed manuscript into the NIHMS, but it is up to the authors or PI to associate the text with the appropriate award using NIHMS or eRA Commons (see further down this page), as well as review and approve the article.
- With "Method C," an author or their delegate will submit the text to the NIHMS, associate it with the appropriate award, review, and approve the text. Librarians can help GW authors with the Method C submission process. Please email the text of the peer-reviewed manuscript and the associated NIH award number to nihaccess@gwu.edu.
This page describes compliance codes for publications, how to manage compliance with My Bibliography, and how to assign awards to publications. For more information or additional questions, email nihaccess@gwu.edu.
Manage Compliance thru My Bibliography
Detailed instructions for Managing Compliance with the NIH Public Access Policy are provided by NIH.
Sections include:
Understanding Status Codes
An article can have one of the following statuses.
Any article with a red 'Non-compliant' or question mark, 'Edit Status' status needs your attention!
Click on the link associated with those articles (which could be an 'Edit Status', an NIHMS ID number, or a 'Citation not in NIHMS or PMC' link). The following box will open.
Use the given options to change the status of the citation.
Hints:
- If the article was accepted for publication before April 8th, 2008, it is exempt!
- If the article was a conference proceeding or editorial (i.e. not peer-reviewed), it is exempt, and you can Edit the status to report that the paper does not need to be submitted under the NIHPA. See instructions.
- If you are going to start Method C (submit it to NIHMS), you will need to upload the final peer-reviewed manuscript (this is not the final pdf the journal published).
Manage Compliance thru My Bibliography
After adding your citations to your My Bibliography and linking your eRA Commons account, set the Display Settings to the Award View as shown below.
This should then show you your citations with red, yellow, and green dots indicating the status of each citation (see example below).
Assign Awards
You should assign the correct awards to each citation in your My Bibliography.
- The "My awards" provides the list of awards associated with the P.I.'s eRA Commons profile.
- The "Other awards" section displays those awards that are not associated with the P.I.'s eRA Commons profile, but have been linked to citations in the My Bibliography collection.
